These are an example of our Terms and Conditions which may be updated from time to time.  The final version will be included in your booking form but these are a guide to what you can expect.

Do contact us if you have any queries.



Deposit of £100 is payable on booking. Full fee is payable 3 months prior to the start date.  Please use your trading name as reference. Receipt of fees confirms the booking.


If multiple dates are booked throughout the year, we will take the £100 deposit for the first booking period up front then take the deposit for other bookings 3 months prior to the commencement of each additional booking.



A deposit of £100 will be payable on booking and is refunded within 7 days of the end of the hire period, less energy charges and damage/repairs.


Over 30 calendar days to rental, the rental fee is refunded. The deposit of £100 is NOT refunded. 

30 calendar days and under to rental, the rental fee is NOT refunded. The deposit of £100 is refunded.


1. The applicant is responsible for the insurance of exhibited work

2. Coastal Creatives Ltd accept no liability for damage, loss, costs or expenses incurred by the applicant whilst using the Gallery, and the applicant must adequately insure with respect to Third Party and Public Liability risks.

3. Applicant will be responsible for invigilating the exhibition and the security of the Gallery during their period of occupation.

4. There shall be no musical or theatre performances unless:

a) a licence for the same shall have first been obtained from the appropriate authority

b) all necessary measures shall have been taken to fulfil the conditions of grant of licence of such authority

c) Any and all such conditions relating to performance rights shall be observed,

d) The applicant will reimburse Coastal Creatives Ltd should there be any fines or costs due to their failure to comply with licence conditions.

5. Any damage to the fixtures and fittings caused by the applicant or their visitors is to be repaired to the original state at the applicant’s expense, and should the damage prevent the space from being used after the end of the hire period, the applicant will reimburse Coastal Creatives Ltd for all costs incurred and revenue lost.

6. Electricity use will be charged at the going rate per KwH (as decided by our energy provider at the time) – meter readings at the start and end of the hire period will be taken and the amount owing will be taken from the deposit.

7. No smoking on the premises.

8. Evening opening should not be later than 10pm and applicants are to be mindful of the rights to peace and quiet of the tenant in the flat above the premises and the surrounding neighbours.

9. The premises must be vacated by 3pm on the final day of hire and must be in the same clean and tidy condition as found, with all rubbish removed. If the premises require cleaning a fee will be deducted from the deposit.

10. If for any reason the Gallery is unusable for the hire period, Coastal Creatives Ltd will refund the hire fee but will not be liable for any other costs or losses incurred by the applicant.

11. No sticky tape, drawing pins, or drilling of holes is acceptable for displaying work, and hirers are requested to use their creative ingenuity to display their work without damaging the wall surfaces.

12. Should damage occur to the walls, hirers must make good and repaint the wall, allowing time to dry in good time for the end of the hiring period.

13. The applicant must also use their discretion regarding loading the picture rails and Coastal Creatives Ltd are not responsible should the hanging rails fail due to overloading.

14. Communal areas such as the kitchen and toilet must be kept clean and tidy at all times, with all rubbish removed and any mugs etc washed after use.

15.  Coastal Creatives Ltd and their agents will have access to the galleries throughout the hire period for repairs, access to the rear and basement of the premises and also to the cctv system.

Coastal Creatives Ltd reserves the right to refuse any application for use of the Eight Squared Gallery and in doing so, needs not state the reason for which the application is refused.